What is your REFUND policy?
Entry fees are non-refundable. Once a studio submits a reservation / registration to attend an SDC event, planning and expenditures are incurred in preparation of the studio's attendance. For medical reasons only, a studio may apply for a credit for an ill or injured dancer in their studio's name. Credits will be considered when submitted by email by the studio director and accompanied by a doctor’s note. No credits will be provided once the event has started. All credits are made out to the dance studio and will not be issued to dancers directly if the dancer changes studios the following season, or the current season, they will forfeit their credit. Studios may apply the credit towards entries the following year for that dancer only.
What is your EVENT CANCELLATION policy?
At SUMMIT we fully understand the complexities of studios choosing their dance competitions each season. If the rare occasion arises that an event has insufficient registrations to run, we provide notification to studios as early as possible and no later than December 31st. At this time, full refunds are issued within 5 days.
"Acts of God" or Circumstances Outside Our Control: An "Act of God" is defined in legal terms for events outside of human control, such as sudden floods, severe weather conditions or other natural disasters, for which no one can be held responsible. Additional circumstances outside of our control are; but not limited to, mass bacterial infections or communicable diseases, and pandemics. The competition may be forced to cancel due to the described. In this case SUMMIT is not liable for any loss resulting to the participants as a result of this cancelled event. The competition will make all reasonable effort to replace a cancelled event by arranging an alternative date but this cannot be guaranteed. The competition does not refund participants for cancelled events due to acts of god or circumstances outside of our control.
PANDEMIC Covid-19 updated policies and studio support...
The Covid-19 pandemic has presented many challenges for our communities, nation, and globally around the world. Like most other companies, we are adapting our typical business practices to best be able to support our clients and ensure Summit is able to keep supporting our studio clients for many more years to come.
Our SDC team is working hard to navigate community, venue, and travel restrictions in each city with the intention of hosting our 2021 live events. The safety of participants, studio staff, venue staff, SDC staff, and their families continues to be our highest priority. In the event a live 2021 event is not able to run on the dates planned, postponed event dates will be made available pending interest from registered studios. Summit Dance Challenge is also excited to be offering our first Virtual Competitions! This provides studios with an additional option to help navigate challenging times.
In addition to the above, SDC has committed to ensuring that no studio who wishes to participate in a 2021 event risks any additional funds. SDC has reduced our operating budget for 2021 for the sole purpose of adding a 2021 refund exception clause to our registration agreement. All NEW payments to attend 2021 events are 100% refundable under the following conditions:
Dancer(s) are mandated to quarantine and cannot attend
Studios have been required to close to in person classes and training
Travel has impacted the ability to attend a live event
A live event is not able to run, and studio is not able to attend postponed dates
** Note: The above does not apply to 2020 credits. 2020 credits not used in 2021, will be carried forward to 2022. 10% admin fee may apply depending on circumstances.